http://www.vdr-software.blog/document-safe-storage-online-solutions-for-ease-management/
Virtual document storage is the conversion of physical files into electronic documents that can be shared and accessed. It will reduce the amount of space needed to store physical documents as well as increase security by locking specific parts of a document for specific users.
Online storage systems are particularly beneficial for businesses dealing with large amounts of documents. Paper documents can be difficult to keep track of and secure without a comprehensive security systems and a heavy admin burdened checkout processes and are more susceptible to being stolen or destroyed in a disaster like an fire. Electronic files, on the other hand, are easier to monitor and less prone to being stolen, and more resistant to destruction.
Egnyte Governance Guide
A virtual document is documentum objects that contain component files (or children). Component files may be stored in different formats. The virtual document author specifies the logical order of components. This ordering can be distinct from the logical organization of the files in the context of a folder-based grouping, such as a traditional file-folder structure. If the logic of components changes, the entire virtual document should be re-ordered to reflect these changes.
While every business can benefit from adopting an online document storage system, traditional paper-based organizations such as law firms and accounting companies may find particularly substantial improvements in their productivity by implementing one. With proper security measures in place and a secure online document storage system can help keep your data safe from hackers and keep your workflows running smoothly.
